Driving your P/T ratio for results August 12, 2007Posted by rickbron in Bronder On People, Management.
What is it that a manager does? I have asked this question of hundreds of managers. Here are some of the most common responses:
- Define and assign tasks
- Communicate status up and down the organization
- Allocate resources
- Remove organizational obstacles
- Monitor budgets
- Organize projects
- Develop people
- Provide performance feedback
What is management? I think it is getting things done through people. That means as an effective manager, you need to spend time and energy in two dimensions — working on Task activity (T) and People activity (P). Where a manager spends time and energy is a good indicator of that manager’s effectiveness. If we examine the responses above, we can put them into one of those two dimensions; then we can compute a ratio that is a predictor of management effectiveness. Here’s how the responses above fall:
- Define and assign tasks — Task
- Communicate status up and down the organization — Task
- Allocate resources — Task
- Remove organizational obstacles — Task
- Monitor budgets — Task
- Organize projects — Task
- Develop people— People
- Provide performance feedback — People
Now we count the number of T’s (6) and the number of P’s (2). We compute the manager’s effectiveness by dividing P by T. So, the P/T ratio is 2/6 or .33. How do you think this manager is doing? Well, that would be correct! This manager is not one of the Big Dogz! The Big Dogz know that to be an effective manger, your P/T ratio needs to be 1.5 or more. Yes, that is correct — 1.5 means that you are spending 60% of your time and energy on People related activities and 40% of your time and energy on Task related activities. And, this is for a first level manger! The higher your level of management, the higher the P/T ratio needs to be for you to be effective.
Where are you spending your time and energy? Are you doing the work, or are you developing the people? The Big Dogz are aware of their P/T ratio by doing self assessments on a daily basis. It is not imperative that your P/T ratio be 1.5 every day, just over time. Take some time each day for the next 30 days to self assess your P/T ratio. As your P/T ratio increases, so will your effectiveness.